5 Common Print Management Challenges and How to Solve Them


As businesses grow and technology evolves, various print management challenges come up that can hinder productivity and increase costs for your business. In this blog, we’ll explore five common print management challenges and how Advance can address them using cutting-edge print management solutions.

1. High Printing Costs

One of the most prevalent challenges businesses face is skyrocketing printing costs. Excessive paper and ink consumption can eat into your budget, but this is where Advance’s print management solutions come into play. Our print management solutions allow you to monitor and control print-related expenses by tracking usage, setting print quotas, and implementing cost-saving measures so that you can significantly reduce your printing expenses.

2. Inefficient Printer Management

Print management challenges often arise from a lack of visibility and control over the entire print environment. Managing a fleet of printers can be a daunting task, especially when dealing with multiple printer models and brands, but Advance’s print management systems centralize printer management, making it easier to oversee all devices, configure settings remotely, and efficiently allocate resources. This automation streamlines the printer management process and reduces the burden on your IT team.

3. Security Concerns

From data breaches that lead to unauthorized access to unsecured print jobs that leave confidential documents unattended on printers, there are a ton of opportunities to compromise sensitive information in the workplace. At Advance, we know that protecting sensitive information is essential to ensuring public trust in your company. Our managed print solutions include robust security features, including secure print release, authentication, and encryption options to safeguard your data when it matters most.

4. Wasteful Printing Habits

Uncontrolled printing can lead to wasteful printing habits within an organization. Not only does unnecessary printing consume resources, but it also harms the environment. Advance’s print management solutions promote responsible printing behavior by implementing rules and policies that reduce paper and ink waste, aligning your business with sustainability goals while saving money.

5. Lack of Print Accountability

Without a clear system in place, it can be challenging to track who is responsible for print jobs or allocate printing costs to specific departments or projects accurately. Advance’s print management software allows you to assign print costs to the right individuals or teams. This level of accountability helps foster responsible print practices and ensures that business resources are used in the most efficient way possible.

Advance understands the intricacies of print management challenges and offers comprehensive solutions tailored to your specific needs. Our expertise in managed print solutions combined with a knowledgeable team of dedicated experts empowers businesses to overcome these challenges effectively. Connect with us to find out how our team can help you conquer your print management challenges today!

Contact the Print Management Specialists at Advance Business Systems Today

Advance is a complete business solutions provider serving the greater Baltimore area, Annapolis, Frederick, and surrounding counties, including Anne Arundel, Baltimore, Cecil, Carroll, Frederick, Harford, Howard, Montgomery, Queen Anne’s, and Washington. We have offices and showrooms conveniently located in Cockeysville, Frederick, Annapolis, and the Ravens’ M&T Bank Stadium in Baltimore. Interested in a pleasant, productive, and refreshing managed print services experience? Reach out to the team at Advance Business Systems today at 410-252-4800.